Staff sign-in sheet
Name, time in, time out and initials, one line per person per day. Print it or save a PDF.
Need a monthly grid with a box per day? Use the attendance sheet maker.
What to include on a staff sign-in sheet
The date goes at the top, then a line for each person. Some places call it an employee sign-in sheet or a daily sign-in log. It’s the same sheet.
- Name. If it’s the same people every day, paste their names under Names and they print in. Everyone just finds their line.
- Time in and time out. Written by the person, when it happens. Filling them in at the end of the day is how you get a page of 9:00 and 5:00.
- Initials. Quicker than a signature, and enough to show each line was written by the person on it.
- Lunch out and lunch in. Not on the sheet to start with. Add them if breaks are unpaid and someone works out the hours later.
- Department. Only if several teams share one sheet.
Tips for a staff sign-in sheet that works
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One sheet per day. A new date at the top every morning keeps late entries off the wrong day.
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Tie a pen to the clipboard. Otherwise it leaves with the first person in.
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Put the sheet where people can see a clock. Times read off the wall beat times guessed from memory.
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File the old sheets by date. Then finding last Tuesday takes a minute, not an afternoon.
Other ready-made sheets
Visitor sign-in sheet
Name, company, who they’re visiting, and time in and out. Made for a front desk.
Make this sheet
Meeting sign-in sheet
Name, organization, email and a signature: a record of who came, for the minutes.
Make this sheet
Class, event and volunteer sheets are on the sign-in sheet maker.
For staff meetings, skip the paper
For a staff meeting or a training, Im Here! is quicker than passing a sheet around. You open a room and show a four-digit PIN and a QR code. Everyone types their name on their own phone at the same time, and you get a list with a time on every name. It’s free, and nobody needs an account.
It’s made for a session, not for clocking in all day, so the daily sheet stays on paper.
Running a training? Read how training attendance works.
More guides
Try it in your next class.
Open a room, put the PIN on the board, and watch the names arrive.