Visitor sign-in sheet
Name, company, who they’re visiting, time in and time out. Print it or save a PDF.
What to include on a visitor sign-in sheet
The date goes at the top, then a line for each visitor. Some places call it a visitor log or a visitor register. It’s the same sheet.
- Name. Printed, so whoever’s on the desk after you can read it.
- Company. Who they’re with. Delete the column if your visitors don’t come from companies.
- Who they’re visiting. So the desk knows who to call.
- Time in and time out. Time out is the one people forget, and it’s the one you’ll want. It’s how you know who’s still in the building.
- Badge number. Not on the sheet to start with. Add it if you hand out badges, and you’ll see which ones haven’t come back.
- Signature. Also not on the sheet to start with. Add it if visitors sign to say they’ve read the site rules.
Tips for a visitor sign-in sheet that works
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Keep the clipboard by the door people leave through. Nobody walks back to reception to write down a time.
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Start a new sheet every morning. One date at the top covers the whole page, and today’s visitors don’t get to read yesterday’s.
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Print a few copies if the desk is busy. A page holds about a dozen visitors. Compact rows fit more, with less room to write.
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Take the clipboard with you if the fire alarm goes off. Anyone with a time in and no time out is still inside, as far as you know.
Other ready-made sheets
Staff sign-in sheet
Name, time in, time out and initials, one line per person per day.
Make this sheet
Open house sign-in sheet
Name, email, phone and how they heard about it, with an address line for the house.
Make this sheet
Meeting, class, event and volunteer sheets are on the sign-in sheet maker.
Or skip the paper
For a tour group or an open day, Im Here! is quicker than one clipboard. You open a room and show a four-digit PIN and a QR code. Everyone types their own name on their phone at the same time, and you end up with a list you can copy or download. It’s free, and nobody needs an account.
It won’t collect signatures, so for site rules and anything official, stick with the printed sheet above.
Deciding between the two? Read the paper vs online sign-in sheet comparison.
More guides
Try it in your next class.
Open a room, put the PIN on the board, and watch the names arrive.